Jump to the different tips:
- Tip #1: Know the Key Elements of a Process
- Tip #2: Consider Everyone Involved
- Tip #3: Know and Plan for Obstacles
- Tip #4: Build a Team
- Tip #5: Come Back to Your Plan Often
Tip #1: Know the Key Elements of a Process
- Tasks: What must be done in order to reach the desired outcome. For your curriculum process, this could be as straight forward as creating and reviewing curriculum unit maps for each course. It may also be more complex, such as creating Portrait of a Graduate outcomes or identifying Power Standards. Often times, a curriculum process may entail a few key tasks (such as first identifying Power Standards and using those to develop curriculum unit maps).
- Time: How much time it will take to complete the outlined key tasks. This includes timelines, deadlines, and duration of the tasks.
- Resources: In education, this includes the costs of Professional Development and time for teachers to complete curriculum tasks, as well as any resources like textbooks, an Atlas System, etc.
Tip #2: Consider Everyone Involved
Once you have drafted a plan with the time, tasks, and necessary resources, consider everyone involved. In the world of Project Management, the term often used is “stakeholders.” By definition, a stakeholder is a person with an interest or concern in something. If you have a “stake” in something, it’s usually an investment. What is it usually for teachers? You guessed it: time! By doing what project managers call a stakeholder analysis, you can proactively think about the all important “buy-in” piece to your long-term goals and plans.
There are recommended steps to gather and analyze information, determining the degree to which certain groups’ interests will sway the success of your process and need to be considered throughout this project. Armed with this knowledge, you can proactively seek to build buy-in with these groups based on their key motivators.
- Make a list of the key stakeholders. There will likely be 2-3 key groups (e.g. teachers, administration, parents and students).
- Analyze the groups’ power and impact. “Power” refers to the sway a group has in the project, while the “impact” relates more directly to the tasks that need to be accomplished. These two factors can be qualified as high or low. For example, if teachers are expected to diary map their curriculum, they have a high level of power and high level of impact on the overall success of the curriculum mapping initiative. This helps identify the importance of ensuring teachers are onboard, understand the expectations, and truly understand how this process will benefit their work.
- List out key motivators and characteristics of the groups that have high power and impact. List the interests and incentives of your process that directly relate to the group’s interests. What changes can you make to your project, in order to address their key concerns? Research shows teachers involved in mapping often report that their instruction improves, in part because they have been more intentional about unit design and because it has led to increased collaboration with colleagues about what and how they teach. What will resonate with your staff?
Tip #3: Know and Plan for Obstacles
- Have you made any assumptions in the outline of the three factors? A common assumption we see is around time, such as that teachers will plan units or map their curriculum on the own time. Without time clearly allocated to curriculum work, this assumption often leads to resistance and other road blocks.
- What other initiatives may take away from or influence the three factors, such as time or resources? How can you plan for changes and their potential impact, embedding options for change along the way?
Be sure to revisit your analysis of everyone involved in the process, too. Did you assume any characteristics or key motivators? How might you gain relevant insight from the group itself, to double check the key incentives are accurate and meaningful to the group?
As schools approach this work, we have found it helpful to use various change management models to help to understand the emotional aspects of change, foresee when roadblocks may occur and how to ensure our plans foster a positive track for change.
Tip #4: Build a Team
You may have noticed that curriculum processes revolve not only around the outcome, but also the people involved. A curriculum process cannot be completed by one person. In fact, we have found time and again that the role of curriculum leaders, like a project manager, is mostly to guide the tasks of the project to people. In addition to having a sound multi-year plan, we strongly encourage building a core leadership team.
Some schools decide to have one or multiple teams. Depending on the size of your school or district and the scope of your curriculum process, these might include a curriculum team, a professional development team, and an Atlas/technology team.
Consider creating teams that include people from a diverse mix of grade levels, disciplines, and leadership levels. This team could be your “early adopters,” who really pave the way to documenting their curriculum. They might also help to identify stakeholder needs and potential risks to your plan.
Once you have your team assembled, it’s time to begin their leadership journey. Setting expectations, for the team and the curriculum process goals, is essential from the very beginning. Note that some schools have found it effective to begin with an outline of their curriculum process factors (i.e. time, tasks and resources) and then collaborate with the team to make final decisions as a group.
Use this as an outline for your first meetings with the team:
- Share your plans and vision with the team(s). Consider their feedback and input. They may identify resources or risks you hadn’t considered.
- Provide time for your team to set norms and bond as a team. Allow them the space to understand and expand upon their role and responsibilities, considering each member’s unique strengths.
- Structure your curriculum process so the team can gradually lead the tasks. There are a few key phases to set your team up for this successful path:
- Forming: Team comes together and defines their role, as well as the curriculum process.
- Storming: Team identifies things to change and how to do it.
- Norming: Team establish relationships and confidence as a group.
- Performing: Team examine and execute tasks at a high-functioning level. The project/process leaders is guiding, when needed.
Tip #5: Come Back to Your Plan Often
To keep your plan on track we suggest you:
- Come back to the vision for why you began. Has it changed or evolved?
- Check the factors (time, tasks, resources). Have these changed? Are there other initiatives that could be included in this task or will influence these factors?
- Check in with influential groups. Have the key motivators for your highly influential group(s) changed? Perhaps survey to see what PD needs and/or questions exist.
- Reevaluate where you are in the change cycle. What roadblocks may lie ahead this year?
- Come back to your team. Do they have rewards/incentives, skills, reasonable timelines to be successful in (eventually) leading this process? Moreover, do they have trust in you?
For more resources, check out our handout!
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